Faculty who will be absent from class should notify their Instructional Department Specialist (IDS ) and department chairperson. Only the department chair is authorized to hire substitute faculty. Instructors should not make arrangements for their own substitutes without consulting the department chair, leave classrooms or laboratories unattended, or agree to pay substitutes personally. Instructors should not cancel classes without consulting the appropriate department chair.

After an absence, a faculty member needs to complete an absence affidavit form indicating the date(s) and nature of the absence. When possible, requests for personal necessity leave should be submitted 5 days prior to the absence. Family vacations and other activities which could be scheduled during non-teaching days are generally inappropriate reasons for missing class.

Notification in Case of Absence

Moreno Valley and Norco Campuses, and Other Locations - Please notify the campus administration office in case of absence during the day. Faculty can call the evening receptionist at Moreno Valley from 4:00 to 9:00 p.m., Monday to Thursday, at extension 6101, and Norco at extension 7018. It is also necessary to notify the department chair. He/she will arrange for substitute coverage where appropriate.

Classes prior to 8:00 a.m. at Moreno Valley and Norco - Notify your IDS and department chair of your absence by voice mail. Then call College Safety and Police at (951) 222-8171 and inform them that you are going to be absent and ask them to post the class.

Riverside Campus - In case of absence, notify the IDS and department chair (prior to 4:30 p.m.). The chair will determine if a substitute will be provided. After department offices close, call College Safety and Police at (951) 222-8171 to post classrooms and then leave a voice mail with the department office. For early morning classes, call the Communication Services Center after 6:45 a.m. at extension 8526 to post classrooms and then leave a voice mail message with the department office.

Approval - Department chair approval is required on any paperwork requiring department funds.